Run every PNGRB checklist for your petrol pumps, Auto LPG, and CNG stations on mobile. Capture GPS, photos, and signatures in real time, then hand auditors a complete, timestamped record instead of a scramble through filing cabinets.
Trusted by the teams running India's fuel retail networks
PNGRB regulations mandate weekly inspections, annual safety audits, and tri-yearly electrical audits at every outlet. On paper, the gaps only surface when a TPIA auditor is standing in front of you.
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Clappia gives you ready-to-use templates covering every PNGRB Retail Outlet checklist: weekly inspection, electrical audit, safety audit, work permits, and tank-truck decantation. Import, customize, and roll out to dealers across the country in the same day.
From the weekly DSM inspection to the annual safety audit, every PNGRB Retail Outlet requirement becomes a mobile digital workflow.
| PNGRB Requirement | What Field Staff Capture | Clappia Feature Used |
|---|---|---|
| Annexure III · Weekly Inspection (15 items, by DSM on rotation) | Dispenser cleanliness, vent mesh condition, fire extinguishers, housekeeping, electrical connections, no-smoking signage | Yes/No toggle fields, photo block, date and time stamp, rotation-based assignment |
| Annexure IV · Electrical Audit (once every 3 years) | Earthing resistance, enclosure suitability, lightning protection, panel doors, neutral grounding, insulation values | Number fields with validation, multi-section forms, file upload for test certificates, signature block |
| Annexure V · Safety Audit (annual) | CCOE licence validity, fire bucket condition, tank curb walls, dispenser leaks, emergency contact display | Date pickers for licence expiry, conditional logic, photo evidence per finding, auto-PDF audit report |
| Annexure VI(a) · Work Permit (RO Manager / Operator) | Routine maintenance on forecourt, electrical switchboard work, signage installation, surface repairs | Approval workflow node, digital signature for issuer and receiver, time-bound validity |
| Annexure VI(b) · Work Permit (Oil Company Officer) | Hot work, tank cleaning, hydrostatic testing, demolition, excavation beyond 1 m depth | Multi-level approval routing, gas-test confirmation, PPE checklist, contractor sign-off |
| Annexure VII · Tank Truck Decantation Safety (17 items) | Spark arrestor check, earthing connection, wheel chokes, engine off, fire extinguishers near tanker | Mandatory yes/no fields, mobile-first form, driver and supervisor digital signatures |
Clappia workflows trigger the right inspection at the right time so nothing slips past the regulator.
| Inspection Type | PNGRB Frequency | Responsible Agency | How Clappia Helps |
|---|---|---|---|
| Dealer Safety Inspection | Weekly | Operating personnel (DSM) | Auto-creates a new weekly form every Monday. DSM rotation logic built in. |
| Safety Audit | Once a year | Company authorised person or agency | Annual reminder triggers, full Annexure V form pre-loaded with last year's results. |
| Electrical Audit | Once in 3 years | Licensed electrical agency | Tracks expiry, sends WhatsApp + email alerts to oil company HSE manager 60 days before due date. |
| Earth Resistance Check | At least once a year | Authorised electrician | Captures readings with photo of meter, flags values outside acceptable range automatically. |
| Fire Extinguisher Tests | Daily / Monthly / Quarterly / Annual / 3-yearly | Authorised person | One app handles all 5 cadences. Each extinguisher tracked by serial number. |
| Mock Drill (ERDMP) | At least once a year | Retail Outlet in-charge | Drill log app records date, participants, scenarios, lessons learned, with PDF certificate output. |
From the moment a DSM opens the app to the moment the audit report lands in the marketing company's compliance inbox.
On Android or iOS at the forecourt. Works fully offline if network is patchy.
Weekly inspection, tank-truck decantation, work permit, or electrical audit. Pre-loaded forms ready to use.
Every checklist item is auto-tagged with exact coordinates and timestamps.
Form syncs to cloud. Approval workflow routes to dealer, sales officer, and HSE.
Inspection report emailed instantly. Archived for the next PNGRB or PESO audit.
Each capability is already coded, tested, and secured. You just configure and use.
Every inspection auto-tagged with precise outlet coordinates. Proof the DSM was actually at the forecourt during the check.
Capture dispenser condition, vent pipe mesh, fire bucket sand, electrical panel, missing signage directly inside the checklist.
Field officers complete inspections even with zero network at remote outlets. Data syncs the moment they reconnect.
DSM, dealer, oil company officer, and contractor sign on the device. Annexure VI work permits get all three signatures in seconds.
Annexure-format PDF reports generated automatically on submission. Emailed to dealer, sales officer, and HSE archive instantly.
Multi-level routing: DSM submits, dealer reviews, sales officer approves, HSE archives. Non-conformities escalate automatically.
Track inspection completion across every outlet, region, and contractor in real time. Spot which station missed this week's check.
Process data instantly. Use custom AI prompts in your workflows to analyze remarks, categorize non-conformities, or summarize safety findings.
Missed weekly inspection triggers WhatsApp alert to dealer. Electrical audit due in 60 days triggers email to HSE manager.
Stop chasing dealers for weekly inspection status. Your compliance dashboard shows live what's done, what's pending, and what needs immediate attention across the country.
Yes. The PNGRB guidelines for retail outlets cover all three, and Clappia handles each one. You can build a single inspection app with conditional logic for different outlet types, or run separate apps per category, whatever suits your network.
Absolutely. The Clappia mobile app works fully offline. Your team can complete an entire weekly inspection with photos, GPS, and signatures even with no network, and the data syncs automatically once they reconnect.
Most teams go live in a single afternoon. Start from a ready-made inspection template, drag and drop your own fields to match your exact Annexures, set the audit frequency, and share it with your dealers. All no-code.
Yes. On submission, Clappia auto-generates a clean PDF with all responses, photos, GPS coordinates, timestamps, and signatures. Everything an auditor wants to see is captured against each record and archived for the next conformity assessment.
Yes. Work permits run as approval-workflow apps. The dealer or oil company officer issues the permit, the contractor signs on the device, validity is time-bound, and the closed-out permit is archived with every signature captured.
Book a quick demo and we'll show Clappia running on your actual PNGRB checklists. You can also start building free right away. There is no cost to set up and test a full app before you decide to roll it out across your network.
Book a 30-minute demo and we'll show you exactly how your weekly inspections, safety audits, and work permits look once they go digital. Or start building free today.
L374, 1st Floor, 5th Main Rd, Sector 6, HSR Layout, Bengaluru, Karnataka 560102, India
3500 S DuPont Hwy, Dover,
Kent 19901, Delaware, USA
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3500 S DuPont Hwy, Dover,
Kent 19901, Delaware, USA
L374, 1st Floor, 5th Main Rd, Sector 6, HSR Layout, Bengaluru, Karnataka 560102, India