Audit Management Solutions: Building a System

Every business needs to conduct audits. Conducting an audit is a process where the business authority attempts to verify and validate that the business activities being conducted by its employees and contractors aren't in violation of rules and regulations or other laws of any kind.

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The manual auditing process can be time-consuming and troublesome. In fact, this process is so laborious that it often leads to errors! In this article, we will show how a business can conduct an efficient audit through automation using simple mobile apps.

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Clappia - No Code Platform

Clappia is a No Code platform to create business-process apps without coding. Anyone with basic excel skills is able to create effective mobile apps, just by using simple drag-and-drop blocks, and effectively automate any business process including the conduction of the audit business process.

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To tackle the high costs of manual audits, many companies have turned towards automation. No Code mobile apps have emerged as a strong competitor in this space enabling businesses to automate the audit process in a timely and effective manner. No Code automation in Clappia takes your company's compliance process to the next level!

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Audit Management Solutions - Automation in Clappia

Let us consider two mobile apps for audits already built and available to use on the Clappia App Marketplace: Safety Inspection & Hospital Inspection.

1. Safety Inspection - This app is used by businesses and organizations to conduct a site audit to check if the safety standards are met or not.

The below image shows a basic layout of the mobile app with checks to be carried out for a safety inspection.

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Automation Flow of Safety Audit Solution App in Clappia

Enter the details of the inspection in this app and submit it to conduct a safety audit. Let us see each section of the safety audit:

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a. Inspection Site Details: Enter basic details of the site.

Site Name - Enter the site name on which the safety audit will be conducted.

Site Address - Enter the address of the audit site.

Site Location - Enter the GPS Location of the audit site. 

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b. Electrical Safety: Answer the questions about electrical safety at the site and provide a safety score.

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c. PPE (Personal Protective Equipment): Answer the questions about personal protective equipment at the site and provide a safety score.

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d. General Site Conditions: Answer the questions about general site conditions at the site and provide a general site conditions score.

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e. Powered Lifts: Answer the questions about powered lifts at the site and provide a powered lifts score.

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f. General Safety - Observations: Answer the questions about general safety observations at the site and provide a general safety score.

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g. Final Report: Note down the remarks of the audit where the final score and the rating based on the score are automatically calculated.

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h. Superintendent/Foreman Comments & Signature: The superintendent will note down their comments and will sign authenticating the audit data.

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Automation Flow of Hospital Audit Solution App in Clappia

Enter the details of the inspection in this app and submit it to conduct a safety audit. Let us see each section of the safety audit:

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a. Hospital Details - Enter basic details of the hospital such as hospital name, address, location, hospital image, type of hospital, and name of the inspector.

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‍b. General information - Enter the staff details of the hospital such as the total number of staff, hospital CMO name, photo of CMO, hospital general contact, and hospital emergency contact.

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c. Public Area - Fill the checklist of details pertaining to ease of public such as parking availability, public toilet availability, waiting area, and public canteen. It will automatically calculate the public area branch score.

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d. House Keeping - Fill the checklist of details pertaining to house keeping services such as surface dust levels, material storing, and waste containment. It will automatically calculate the house keeping branch score.

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e. Working Area - Fill the cheklist of details pertaining to working area such as reception availability, OPD availability, OPD remarks, Blood/Stool/Urine sample collection. It will automatically calculate the working area branch score.

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f. IPD - Fill the cheklist of details pertaining to IPD such as ICU availability, public ventilation availability, mediclaim acceptability, maintenance, oxygen supply. It will automatically calculate the ICU area branch score.

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g. Electrical - Fill the checklist of details pertaining to electrical systems such as cords condition, access to electrical panels, and extension cords not used as a replacement for permanent wiring. It will automatically calculate the electrical branch score.

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h. Security - All the details regarding the security measures in the hospital.

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i. Fire Prevention - Fill the checklist of details pertaining to fire prevention and safety such as extinguishers availability, extinguisher tag dating, ease of fire doors opening, and smoke/heat detectors condition. It will automatically calculate the fire branch score.

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j. Final Report - Enter overall remark of the hospital audit. The total score and rating based on overall score are automatically calculated.

Audit Inspector and the hospital will CMO authenticating the conduction of the hospital audit.

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Clappia Mobile Apps work in Offline mode

In case of poor internet connection, the audit data filled in the audit apps can still be submitted. All the data gets synced automatically once the smartphone is connected to a stable internet connection.

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Automation of Audit Management Solutions

With the growing demand for auditing in today's day and age, it is imperative that the process is simplified. The need for a faster, more accurate, and more efficient audit process has never been greater than now. We have seen a drastic rise in the use of mobile apps for the purpose of automating processes. This increase can be attributed to the fact that more and more people are relying on their mobile phones as a tool to complete daily jobs and activities.

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Use these apps and automate the Audit process of your business - Clappia App Marketplace

Customize all the mobile apps in the Clappia App Marketplace suitable to your business needs and try them out for free.

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