How to Setup QR Code Based Attendance System (No code required)

App Templates
How to Setup QR Code Based Attendance System (No code required)

How to Setup QR Code Based Attendance System (No code required)

App Templates
September 19, 2022
6 minutes read
How to Setup QR Code Based Attendance System (No code required)

Automated attendance tracking is one of the most in-demand requirements in the business sector today. Businesses can more effectively manage their workforces and assess employee performance by being aware of when and where employees are working. By making sure they don't go over a set daily limit, for instance, it can also help employees ensure that their working hours are being used productively.

The concept of using scanned QR codes for attendance tracking is not a new idea. No Code mobile apps are leading the way in this regard, making attendance tracking easy and convenient. In this article, we will see how several companies use Clappia for QR code-based attendance tracking and have gained the attention of their clients as well as other business areas.

What is the QR Code Based Attendance System?

A QR code based attendance system is a method of tracking attendance that utilizes QR (Quick Response) codes. This smart attendance system allows individuals to sign in or check-in by scanning a QR code with their smartphone or other mobile device. The code can be placed on a physical item like a badge or printed on a piece of paper, or it can be displayed on a screen. The system can help organizations streamline attendance tracking and reduce the time and effort required for manual record-keeping.

Can you use a QR Code to track Attendance?

Yes, QR codes can be used to track attendance. By using a QR code based attendance system, organizations can quickly and accurately record attendance data. Attendees can scan a QR code at the beginning of an event or session to check-in, and then again at the end to check-out. The system can also be used to track attendance at remote events or online meetings, where attendees can scan a code displayed on their screen. QR codes can help simplify attendance tracking, reduce errors, and provide real-time attendance information.

Here is a video guide of How to Create a Attendance System with qr code, gps tracking, etc

Clappia - No Code Platform

Clappia is a No Code platform to create business-process apps without coding. Anyone with basic excel skills can automate QR code-based attendance tracking process by building mobile apps without writing even a single line of code.

QR Code Based Attendance System

Clappia Mobile apps are robust and can handle the flow of data through the QR code-based attendance app efficiently.

QR Code-based Attendance Tracking

Let us consider a bundle of mobile apps for QR code-based attendance, already built and available to use on the Clappia App Marketplace:

  1. Employee Master - This app is used to enter the list of all the employees. 
  2. Attendance - This app is used to scan the QR code and record the attendance of the employee.
  3. Attendance Log - This app is used to bill the customer and issue invoices.

Automation Flow of QR Code-based Attendance

1. Employee Master - Enter the list of all the employees and their details one by one. This creates a database of employees and their details which can be used in other Clappia apps. A unique QR code with those details will be generated for each employee.

Employee Code - Enter the employee code or the employee serial number.

Employee Name - Enter the full name of the employee.

Employee Mobile - Enter the mobile number of the employee.

Employee Email - Enter the official email ID of the employee.

Designation - Enter the designation or the job title of the employee.

The below image shows a basic layout of the employee master app.

QR Code Based Attendance System

2. Attendance - Employees scan their unique QR code scanned through the scanner in this app and their attendance will be marked along with the time of check-in and the time of check-out.

The below image shows a basic layout of the attendance app.

QR Code Based Attendance System


Check In 

Select during checking in to work.

Scan your ID - Employees will click the QR Code button to open the scanner and scan your unique QR code to mark your ‘Check-in’. Other details will be automatically fetched such as Employee Code, Employee Name, and Employee Email.

Take Selfie - Employees will click on the camera icon which will open the camera of their smartphone. They will click a picture of themselves and upload the same.

GPS Location - Employees will click the location icon and it will automatically populate the employees’ location.

The below image shows a basic layout of the check in section of the attendance app.

QR Code Based Attendance System

Check Out

Select during checking out from work.

Scan your ID - Employees will click the QR Code button to open the scanner and scan your unique QR code to mark your ‘Check-out’. Other details will be automatically fetched such as Employee Code, Employee Name, and Employee Email.

Take Selfie - Employees will click on the camera icon which will open the camera of their smartphone. They will click a picture of themself and upload the same.

GPS Location - Employees will click the location icon and it will automatically populate the employees’ location.

The below image shows a basic layout of the check out section of the attendance app.

QR Code Based Attendance System

3. Attendance Log - This app will automatically create attendance logs whenever an employee checks in and check out along with the date and time of check in and check out.

This is achieved by setting up automated workflows. Learn more.

The following blocks will be automatically updated by fetching the data from the employee master app and the attendance app:

Employee Name

Employee Name

Date of Check in

Date of Check Out

Attendance Status - The admin will enter the attendance status of the employee.

The below image shows a basic layout of the attendance log app.

QR Code Based Attendance System

Clappia Mobile Apps work in Offline mode

In case of a poor internet connection, attendance can be recorded and still submitted. Upon connecting to a stable internet connection, all the data gets synced automatically, ensuring seamless attendance tracking both online and offline.

Use these apps and automate the Attendance Tracking of your employees - Clappia App Marketplace

Customize all the mobile apps in the Clappia App Marketplace suitable to your business needs and try them out for free.

FAQ

1. Where is employee management system used?

An employee management system is commonly utilized across various industries and organizations of different sizes. It streamlines human resources, automates administrative tasks, and centralizes employee data. This system finds its application in sectors like healthcare, education, retail, manufacturing, and information technology, among others, to enhance productivity, communication, and overall workplace efficiency.

‍ 2. Why it is important to have an employee management system?

The significance of an employee management system lies in its ability to simplify and streamline workforce management. It enables organizations to track employee performance, attendance, and productivity, leading to informed decision-making. Additionally, these systems facilitate effective communication, promote employee engagement, and ensure compliance with labor laws and regulations, ultimately contributing to a successful and harmonious work environment.

3. What are the benefits of employee management software?

Employee management software offers numerous advantages for organizations, including improved time and resource management, increased efficiency, and reduced operational costs. Key benefits encompass simplified attendance and leave tracking, performance management, streamlined onboarding and offboarding processes, enhanced communication and collaboration, and seamless integration with existing HR systems. By automating repetitive tasks, employee management software allows HR professionals to focus on strategic initiatives for business growth.

4. Who uses employee management system?

A wide range of professionals utilize employee management systems, including human resource managers, team leads, supervisors, and company executives. These systems cater to businesses of all sizes and industries, from startups and small enterprises to large corporations and multinational organizations. Users rely on employee management systems to effectively manage their workforce, make data-driven decisions, and foster a positive work environment.

What is the difference between a QR code and a barcode?

While both are machine-readable, QR codes differ from barcodes in their structure and capabilities. QR codes store information vertically and horizontally, offering more data capacity, and can be scanned from any angle, providing faster data retrieval compared to the linear nature of barcodes. Clappia offers a platform that utilizes QR codes for efficient attendance tracking.

How do I use a QR code in a Google Form?

Unfortunately, Google Forms does not currently support the direct integration or use of QR codes within its platform. However, with Clappia's no-code platform, you can easily design apps with QR code scanners, expanding the capabilities beyond what Google Forms offers.

Can I get a free QR generator?

Yes, businesses can access a free QR generator through Clappia. Clappia's platform provides tools for creating QR codes without any cost, offering businesses a cost-effective solution for their QR code needs.

Start Building Your QR Code Based Attendance App With Clappia!
Start Building Your QR Code Based Attendance App With Clappia!Get Started - It's free