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How to Setup QR Code-based Attendance Tracking? No Code automation and Clappia mobile apps

April 18, 2022
6 minutes read

Automated attendance tracking is one of the most in-demand requirements in the business sector today. Businesses can more effectively manage their workforces and assess employee performance by being aware of when and where employees are working. By making sure they don't go over a set daily limit, for instance, it can also help employees ensure that their working hours are being used productively.

The concept of using scanned QR codes for attendance tracking is not a new idea. No Code mobile apps are leading the way in this regard, making attendance tracking easy and convenient. In this article, we will see how several companies use Clappia for QR code-based attendance tracking and have gained the attention of their clients as well as other business areas.

Clappia - No Code Platform

Clappia is a No Code platform to create business-process apps without coding. Anyone with basic excel skills can automate QR code-based attendance tracking process by building mobile apps without writing even a single line of code.

Clappia Mobile apps are robust and can handle the flow of data through the QR code-based attendance app efficiently.

QR Code-based Attendance Tracking in Clappia

Let us consider a bundle of mobile apps for QR code-based attendance, already built and available to use on the Clappia App Marketplace:

  1. Employee Master - This app is used to enter the list of all the employees. 
  1. Attendance - This app is used to scan the QR code and record the attendance of the employee.
  1. Attendance Log - This app is used to bill the customer and issue invoices.

Automation Flow of QR Code-based Attendance

1. Employee Master - Enter the list of all the employees and their details one by one. This creates a database of employees and their details which can be used in other Clappia apps. A unique QR code with those details will be generated for each employee.

Employee Code - Enter the employee code or the employee serial number.

Employee Name - Enter the full name of the employee.

Employee Mobile - Enter the mobile number of the employee.

Employee Email - Enter the official email ID of the employee.

Designation - Enter the designation or the job title of the employee.

The below image shows a basic layout of the employee master app.

2. Attendance - Employees scan their unique QR code scanned through the scanner in this app and their attendance will be marked along with the time of check-in and the time of check-out.

The below image shows a basic layout of the attendance app.

Check In 

Select during checking in to work.

Scan your ID - Employees will click the QR Code button to open the scanner and scan your unique QR code to mark your ‘Check-in’. Other details will be automatically fetched such as Employee Code, Employee Name, and Employee Email.

Take Selfie - Employees will click on the camera icon which will open the camera of their smartphone. They will click a picture of themselves and upload the same.

GPS Location - Employees will click the location icon and it will automatically populate the employees’ location.

The below image shows a basic layout of the check in section of the attendance app.

Check Out

Select during checking out from work.

Scan your ID - Employees will click the QR Code button to open the scanner and scan your unique QR code to mark your ‘Check-out’. Other details will be automatically fetched such as Employee Code, Employee Name, and Employee Email.

Take Selfie - Employees will click on the camera icon which will open the camera of their smartphone. They will click a picture of themself and upload the same.

GPS Location - Employees will click the location icon and it will automatically populate the employees’ location.

The below image shows a basic layout of the check out section of the attendance app.

3. Attendance Log - This app will automatically create attendance logs whenever an employee checks in and check out along with the date and time of check in and check out.

This is achieved by setting up automated workflows. Learn more.

The following blocks will be automatically updated by fetching the data from the employee master app and the attendance app:

Employee Name

Employee Name

Date of Check in

Date of Check Out

Attendance Status - The admin will enter the attendance status of the employee.

The below image shows a basic layout of the attendance log app.

Clappia Mobile Apps work in Offline mode

In case of a poor internet connection, the attendance can be recorded and still be submitted. Upon connecting to a stable internet connection all the data gets synced automatically.

Use these apps and automate the Attendance Tracking of your employees - Clappia App Marketplace

Customize all the mobile apps in the Clappia App Marketplace suitable to your business needs and try them out for free.

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