Project management in the digital age is one of the most crucial tasks a business can achieve. However, to successfully manage their projects, businesses require an automated project tracker that keeps track of all the activities undertaken by their staff and project teams. No Code automation can efficiently achieve this. However, businesses frequently fail to comprehend the understanding of automation.

In this article, we'll show how No Code automation can support real-time tracking of the progress of various project activities and tasks by means of straightforward mobile apps built without coding.

What is Project Activity Tracking Software?

Project activity tracking software is a tool used to monitor the progress and performance of tasks and activities within a project. It provides a centralized platform where all project-related information can be tracked, managed, and updated in real-time.

This type of software can track various elements related to project activities such as task completion status, time spent on tasks, resources used, deadlines, and more. The primary goal of project activity tracking software is to ensure that projects are completed on time, within budget, and meet the established quality standards.

Key features of project activity tracking software often include:

1. Task Management: This allows you to assign tasks to team members, set deadlines, track progress, and mark tasks as complete when they're done.
2. Time Tracking: The software can record the amount of time team members spend on specific tasks, providing insights into productivity and helping with future project estimation and planning.
3. Collaboration Tools: These enable team members to communicate, share files, and work together efficiently. Some software offers integrated chat or email functions.
4. Reporting and Analytics: Generate reports to gain insights into project progress, team productivity, resource usage, and more. This can assist in decision-making and strategy development.
5. Resource Management: Track and manage resources, both human and material, to ensure they are being utilized effectively and efficiently.
6. Integration Capabilities: Most project activity tracking software can integrate with other business tools like email, calendar, customer relationship management (CRM), and enterprise resource planning (ERP) systems.

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Clappia - No Code Platform

Clappia is a No Code platform to create business-process apps without coding. Anyone with basic excel skills can automate project activity tracking processes by building mobile apps without writing even a single line of code.

Applications built in Clappia enable project managers to monitor projects and the status of various tasks in real-time with high scalability, thanks to the flexibility offered by Clappia’s cloud workplace.

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Project Activity Tracking Automation in Clappia

Let us consider a bundle of mobile apps for Project Activity Tracking already built and available to use on the Clappia App Marketplace:

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1. Project Master - This app is used to enter all the details of the project such as project details, PoC details, and Project Personnel details.

2. Employee Master - This app is used to enter the details of all the employees that will be assigned to the project activities.

3. Task Tracker - This app is used to assign projects to employees and also tracks the project activities along with the status of various tasks associated with the assigned employees in real time.

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Automation Flow of Project Activity Tracker in Clappia

1. Project Master - Record all the list of projects and project details appropriately.

The project master app contains three sections: Project Details, PoC Details, and Project Personnel Details.

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Section 1 - Project Details

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Company Name - Enter the name of the company which has a project

Project Name - Enter the name of the project

Project Type - Choose a project type from the dropdown list of project types.

Project Value (amount) - Enter the cost of the project in numbers.

Currency - Choose the appropriate currency from the multiple selector for the cost of the project.

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The below image shows a basic layout of the project details section of the Project Master app.

After clicking on the submit button the submitter will receive an automated email stating the following:

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Hi (your name),

The new project details you just entered is now enlisted.

Thanks.

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You can set up your own text in the email. Learn more.

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Important Note: Assign the project an appropriate status.

Once you submit the details of the project, go to the submissions, and select a project where a right panel appears. Click on the SUBMITTED icon and select the status of the project from the list: Ongoing, On-Hold, Completed, Delivered.

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Section 2 - PoC Details

Enter the details of the PoC such as name, mobile number, and email address.

The below image shows a basic layout of the PoC Details section of the Project Master app.

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Section 3 - Project Personnel Details

Type of Personnel - Select the type of personnel from the dropdown list.

Number of Intakes - Enter the number of intake personnel for the project.

Employee Code - Enter the employee code of the project personnel.

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The below image shows a basic layout of the Project Personnel Details section of the Project Master app.

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2. Employee Master - Record all the list of employees and the details of all the employees that will be assigned to the projects.

Enter the Employee details: name, email, mobile number, and designation.

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City - Enter the name of the city where the employee is stationed.

City Head Name - Enter the name of the city head.

City Head Email - Enter the email address of the city head.

State - Select the state from the single selector menu.

State Head Name - Enter the name of the person who is the head of state.

State Head Email - Enter the email address of the state head.

(Hack: Employee details can be uploaded in bulk through an excel sheet. Learn more.)

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The below image shows a basic layout of the Employee Details section of the Employee Master app.

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3. Task Tracker - Use this app for two purposes: to assign the projects to the employees and also to track the status of the task assigned.

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The task tracker app consists of two sections namely: Project Selection and Task Details.

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Section 1 - Project Selection

Select Project - Select the project from the list of projects and the associated details of the selected project such as Company Name and Project Name are automatically fetched from the Project Master app.

This is easily achieved just by using the GET Data from other apps block in your Clappia mobile app. Learn more.

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The below image shows a basic layout of the Project Selection section of the Task Tracker app.

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Section 2 - Task Details

Current Task Status - Select the status of the task from the dropdown list: To Do, Doing, Done, Verified.

Task Name - Enter the name of the task to be assigned.

Select Task Owner - Select the employee and other details are automatically fetched from the Employee Master app, such as Owner Name, Owner Email, Owner Mobile Number, and Owner Designation. 

Enter the Due Date and Due time of the task along with any Comments or necessary files as Attachment(s).

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The below images shows a basic layout of the Task Details section of the Task Tracker app.

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After clicking on the submit button, the employee will receive an email with the details of the project and the task details assigned. The email reads as follows:

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Hi {name},

Please find the details of the task assigned to you,

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Project Name: (name of the project)

Task Name: (name of the task)

Due Date: (due date along with the due time)

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(link to the details of the task) Click here to view the task.

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Clappia Mobile Apps work in Offline mode

In case of poor internet connection, the data filled in the Project Master app, Employee Master app, and Task Tracker app can still be submitted. All the data gets synced automatically once the smartphone is connected to a stable internet connection.

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Automation of Project Activity Tracker

Manually tracking the progress of project activities and various tasks can be tedious, time-consuming, and ultimately fail to achieve the desired results. Automation provides the ability to easily record and analyze project activities and various tasks of the project, assigning each such activity to its respective steps while updating the status of the tasks.

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Use these apps and automate the Project Activity Tracking of all the projects your business handles - Clappia App Marketplace.

Customize all the mobile apps in the Clappia App Marketplace suitable to your business needs and try them out for free.