Fillout AI is known for generating forms using artificial intelligence, helping users create surveys, registrations, onboarding forms, and lead-capture flows quickly. But many companies search for “Fillout AI alternatives”, “Fillout competitor tools”, and “best AI form builder platforms” because Fillout AI is still limited to form creation.
Businesses need more than forms — they need workflows, AI logic, mobile apps, GPS data, enterprise access control, and automation.
If you’re evaluating alternatives to Fillout AI for 2025, this guide ranks the 10 best substitutes, based on AI capabilities, workflow power, field-team features, mobile performance, scalability, and pricing.
Clappia ranks #1 because it provides AI-powered forms, workflows, dashboards, automation rules, and offline-ready mobile apps — all without code.
Users often look for “apps like Fillout AI” or “Fillout AI alternatives” because of the platform’s constraints:
Organizations requiring operations automation, field-data collection, business apps, and AI decision flows prefer stronger platforms like Clappia.
🔗 Visit: Clappia
Clappia is the top Fillout AI alternative because it does everything Fillout does — and much more. Clappia is built for business workflows, mobile field apps, AI logic, and enterprise automation.
Where Fillout AI focuses only on form-building, Clappia lets you build:
Below are the capabilities that make Clappia significantly more powerful.
Clappia’s AI Block extracts data from documents, reads images, captures structured fields, and auto-builds logic — far beyond Fillout’s simple AI prompts.
With AI Workflow Nodes, Clappia provides multi-level approval flows, routing, email triggers, escalations, and decision automations — things Fillout AI cannot do.
Clappia includes Address Capture for:
Fillout AI cannot support field-data operations at this level.
Clappia offers role-based Access Control so you can restrict data, manage departmental access, and create secure, compliant workflows.
Unlike Fillout AI, Clappia apps work online and offline — essential for logistics, inspections, construction, sales, audits, and field workers.
Clappia is not just a form builder — it is a full AI-powered no-code platform enabling:
This makes Clappia the strongest business alternative to Fillout AI.
Below are the best options after Clappia.
🔗 Visit: https://www.typeform.com
Typeform’s interactive, chat-like interface engages users, making forms more enjoyable to complete.
Its design encourages higher response rates, improving the quality and quantity of collected data.
Ideal for campaigns, surveys, and lead generation, Typeform helps businesses collect valuable customer insights effectively.
🔗 Visit: https://www.jotform.com
Access hundreds of ready-made templates to quickly create forms for various business needs.
Use smart conditional logic to display fields dynamically, creating personalized form experiences.
Seamlessly connect with popular apps and services, streamlining workflows and data management.
Collect payments directly through forms with integrated payment gateways for smooth transactions.
🔗 Visit: https://www.appsheet.com
Get started without any upfront cost, making it accessible for individuals and small teams.
Leverage AI to quickly create apps, reducing development time and simplifying workflows.
Ideal for automating simple processes, enabling teams to manage tasks efficiently without coding.
Seamlessly connects with Google Workspace apps, enhancing collaboration and data management.
🔗 Visit: https://www.formstack.com
Streamline repetitive tasks by automating workflows, saving time and reducing errors.
Easily create and manage documents automatically, improving efficiency and consistency.
Ensure data safety with enterprise-grade security features for reliable information handling.
Compliant with HIPAA standards, making it suitable for healthcare and sensitive data management.
🔗 Visit: https://www.cognitoforms.com
Cognito Forms allows users to create forms with built-in calculations, making data collection more accurate and efficient.
Supports advanced conditional logic to build dynamic forms that adapt to user input seamlessly.
Ideal for financial forms and compliance-related processes, ensuring precision, reliability, and regulatory adherence.
🔗 Visit: https://www.airtable.com
Easily convert form submissions into structured database entries, streamlining data collection and management.
Set up automated workflows to handle repetitive tasks, saving time and reducing manual errors.
Ideal for team collaboration, project tracking, and internal data management, enhancing productivity across departments.
🔗 Visit: https://paperform.co/
Paperform offers visually appealing, professional designs that enhance user experience and engagement.
Easily manage bookings and collect payments directly through forms, ideal for service-based businesses.
Highly customizable interface allows teams to tailor forms to branding and specific workflow needs.
🔗 Visit: https://tally.so
Tally offers most of its powerful form-building features at no cost, making it highly accessible for individuals and small teams.
Its intuitive, minimalistic design ensures an easy and smooth form creation experience.
Ideal for startups and small businesses, Tally helps quickly create forms, surveys, and workflows without technical expertise.
🔗 Visit: https://www.zoho.com/forms
Seamlessly integrates with Zoho CRM, enabling smooth data flow and efficient lead management.
Automate simple workflows to save time and streamline repetitive tasks.
Offers affordable pricing plans, making it accessible for small businesses and teams looking for essential form-building features.
Fillout AI is helpful for quickly generating simple forms with AI, but businesses often need much more - automation, workflow routing, mobile apps, dashboards, offline support, and enterprise security.
Clappia ranks #1 among all Fillout AI alternatives because it combines:
If your goal is to build real operational apps, automate workflows, and collect data efficiently across teams, Clappia is the most complete and future-ready Fillout AI alternative in 2025.
L374, 1st Floor, 5th Main Rd, Sector 6, HSR Layout, Bengaluru, Karnataka 560102, India
3500 S DuPont Hwy, Dover,
Kent 19901, Delaware, USA
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3500 S DuPont Hwy, Dover,
Kent 19901, Delaware, USA
L374, 1st Floor, 5th Main Rd, Sector 6, HSR Layout, Bengaluru, Karnataka 560102, India
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