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Google Forms Alternative with PDF Reports and Dynamic Printing - Clappia

Google Forms Alternative

Does your business demand that you daily gather user information and utilize it to produce documentation? Google Forms is one of the most commonly employed tools to collect data from the user. However, with Clappia, a perfect Google Form alternative, developing and dynamically printing PDFs is a piece of cake.

With Clappia, you can automatically generate PDFs from user responses, store them in Google Drive, and deliver them to the user via email for approval/notification. Clappia also allows saving all form submission data to Google Sheets, which you can see in real-time, export, or link with other Clappia apps to create complicated solutions to enhance your business.

Google Forms provides a primary printing option; however, exporting responses from Google Forms to PDF requires a laborious effort. Not only does this process take time, you must also repeat it each time you get a new submission. Furthermore, Google Forms disappoints by providing a basic PDF layout with no room for modification. However, using Clappia, you can dynamically turn the data from each form submission into a PDF document and manage the appearance of your PDF document by importing custom templates. You may spice up your PDFs by using images and logos or modifying the design to reflect your brand. Clappia allows you to send the generated PDFs to the specified email addresses.

To create apps using Clappia, you don't need to write a single line of code. Clappia additionally overcomes the limitations of Google Forms by including advanced capabilities such as GPS location, QR code/Barcode scanner, live tracking, image and signature uploading, and so on. These enhanced features enable organizations to use smartphones instead of desktops and spreadsheets to make business decisions on the fly and optimize how they use their time on manual operations.

How to Generate PDF Reports from Mobile Forms with Clappia?

The first step in creating an app with Clappia is to create a free account and personalize your workspace. After setting your workspace, you may use drag-and-drop blocks to develop mobile apps.

Clappia allows you to integrate your app with Google Sheets/Drive and your database. Furthermore, it assists you in adding validation to your app and publishing or cloning it.

Clappia includes the print settings in the app's configuration tab. You can use this option to import your customized template (.doc and not .docx) and configure it to meet your specific needs. You can use this option to dynamically add images, logos, custom fonts, GPS data, QR codes, and other elements to your PDF as the user fills out the form. It is a significant improvement that makes Clappia an excellent Google Forms alternative.

Clappia as a Google Forms alternative to setup print template for PDF reports and Dynamic Printing

Watch this video to learn more about PDF generation and dynamic printing with Clappia.

Let us understand the application of PDF generation and dynamic printing using an example:

Case Study: Automatic Offer Letter Generator

Scenario:An organization wants to improve its process by automating how they generate and shares the offer letter with candidates.

Clappia’s no-code platform can solve this problem by allowing the firm to develop and deploy an app in minutes. The app allows the user to upload a custom template on which they want to include the form data and eventually print it and share it with the candidates.

As soon as the candidate information is filled in the form and the form is approved, the app will automatically generate a customized PDF of the offer letter and mail it to the candidate.

In the customized template, the dynamic fields are represented using the variable name mentioned in the app. When the user fills in and submits the form, the dynamic fields get replaced by the user information, and the PDF is automatically updated.

Setting up offer letter print template in Clappia as Google forms alternative with PDF reports and Dynamic printing
Using the Clappia app to generate offer letter when the user creates a submission through print template and app variables in the print template.

What could be better than having a single app that solves all your problems? Clappia enables anyone to create applications with complex functionality and make decisions based on real-time data.

Final Thoughts

If you are tired of manually handling your Google Forms data to generate a PDF or looking for a way to automatically generate PDFs with sophisticated features like images, logos, tables, custom fonts, signatures, etc., Clappia has got your back!

Using Clappia, you can quickly generate a highly personalized and customized PDF from your form data exactly how you like! Moreover, the ability to send automated emails and mobile notifications makes Clappia stand out among the competitors and helps you stay on top of your business.

That's all for now! Meanwhile, read our other blogs to see why Clappia is the best Google Forms alternative.

Clappia is available for free! Sign up today and build your first app!

Build Custom Apps for Automated PDF Reports and Dynamic Printing Without Coding
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Build Custom Apps for Automated PDF Reports and Dynamic Printing Without Coding
Get Started - It's free!

Alternative to Google Forms with Calculator

Google Forms is perhaps the first choice that most people think of when the words "Forms" or "Online Forms" are spoken, given that it is cost-free and a widely used search tool.

How to use Google Forms to calculate the total price of all the items in the cart? Or to calculate the score for a quiz? or basically use calculator in Google Forms?

Google Forms is widely used to construct quiz forms, surveys, questionnaires, send work orders, sales orders, conduct polls, collect ratings, etc. to collect data such as name, email, phone number, replies, comments on goods and services, etc.

How to add Calculator in Google Forms?

Well, the above mentioned calculations are not possible in Google Forms because it does not have any in-built feature to calculate the data entered by the user and present the user with the result of calculation in real-time.

Therefore, the search for alternatives to Google Forms with Calculator is inevitable.

Clappia is one of the best Google Forms alternatives where you can easily create advanced form-based apps or online forms similar to Google Forms with Calculator.

Clappia is a No Code platform immensely resourceful for SMEs and Enterprises with productive and efficient features to build simple to advanced form-based apps and business process apps. Clappia’s in-built Calculator feature, named as Calculations & Logic, allows you to calculate simple to complex calculations based on excel formulas.

Using simple drag-and-drop blocks anyone with basic excel skills are able to create form-based apps similar to Google Forms, without coding a single line.

Alternative to Google Forms with Calculator in Clappia


Sign-in to your Clappia dashboard and click on the ‘New App’ on the left side. Type in the name of your form in the ‘App Name’ section and select your desirable icon and color. Clicking on ‘Create App’ takes you to the editing panel of your form.

STEP 2: 

Click on ‘Add a section’ and name it accordingly. Click on the ‘Add Field’. Now simply click on the icons from the data input blocks to your form such as Single line text for quantity, Single line text for price per item and a Calculations & Logic block to display the calculated result and also to input a formula in the right panel by selecting the price and quantity. You now have a form that has a Calculator with the format of a Google Form.


Just drag-and-drop the blocks to place them according to your desired sequence. Click on ‘View App’ and your form is ready to use.


Go to ‘Edit App’ on the top right side and click on ‘Distribute’. Click on the ‘Link Sharing’ button below and a panel with a link appears on the right side. Activate the ‘Enable link sharing’ feature to share the form. Below that is the link of the form that we just created using a Calculations & Logic block. You can share this link with anyone to access the form and fill it.

You can share this link with anyone to access the form and fill it.

Below pictures show how the form looks in both web and mobile views:


You can click on the ‘Submissions’ option on the top right side and view all the user submissions neatly formatted in a table where the price per item, quantity and the calculation result is also present. You can also download this data by just clicking on the download option on the top right side in the form of an Excel Sheet.

Get Started with Clappia now!

Formula in Calculations & Logic Block:

When you add the Calculations & Logic block from the Data Upload Blocks menu you get a right panel on the right side for editing the block. Label denotes the heading, Description is for instructions (which is optional), ‘Required’ option is to tell the user that it is mandatory to fill the data.

In the ‘Formula’ field you can enter your desired formula. In case you have no idea on how to enter a formula you can always use the help guide of Formula block where a list of all basic formulas are available. There is a question mark beside Formula in the right panel which will direct you towards the help guide.

Drawbacks of Features in Google Forms:

Although Google Forms is a helpful tool, it has got some serious drawbacks such as:

Therefore, the search for other alternatives with improved and more useful features is certain. All you have to do is sign up on Clappia, build your form or any other application by using drag-and-drop blocks and it is ready to use.

Clappia is one of the best Google Forms alternatives where you can build your form and many more powerful form-based applications.

Clappia will help in accelerating the digitization process of your business by automation through various in-built features adhering to most of the use cases of your business.

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